Accounting is essential to running a successful business. For small and medium-sized business owners, it’s one of the most important tasks. This process of recording financial transactions keeps a business financially healthy and helps owners make informed decisions. Poor accounting practices, however, can harm a business or lead to issues with the IRS.
Thankfully, accounting software solutions simplify accounting tasks. Two popular tools in the market today are Bill.com and QuickBooks. Below, we’ll compare these tools, highlighting features, benefits, pros, cons, and pricing to save you time and effort. Let’s begin!
Bill.com vs QuickBooks: Overview Bill.com Highlighted Features: Send invoices and track collections Accounts Payable (A/P) and Accounts Receivable (A/R) functions Unlimited billable clients Multiple currencies Create approval workflows Budgeting and calendar management Data export/import, tax management, expense tracking Integrations: Compatible with most accounting systems, including Dynamics 365, Tallie, Hubdoc, Tax1099, Oracle NetSuite, and Sage Intacct Deployment: Cloud, SaaS, Web-Based, Mobile – Android, iPhone, iPad User-Friendliness: Opens to an overview page displaying a summary of due, upcoming, and overdue items QuickBooks Highlighted Features: Send invoices and track collections Accounts Payable (A/P) and Accounts Receivable (A/R) functions Unlimited billable clients Multiple currencies (advanced plan only) Payroll management, revenue recognition, spend management Tax management, bookkeeping services integration, cash management Integrations: Supports over 750 apps, including Amazon Business, PayPal, Square, Etsy, Shopify, and SOS Inventory Deployment: Cloud, SaaS, Web-Based, Desktop (Mac, Windows), On-Premise (Windows, Linux) Pricing/Plans: Easy Start at $10/month for the first three months; $20 afterward. Essentials starts at $39/month with a free 30-day trial. User-Friendliness: Easy to use but may require a learning curve for those unfamiliar with basic accounting principles. Bill.com vs. QuickBooks: In-Depth Comparison Bill.com Overview Bill.com automates accounts receivable and payable processes, making payments and approvals faster. It offers:
Paperless document management Automated approval workflows Integration with QuickBooks and other software Domestic and international payment options QuickBooks Overview QuickBooks helps businesses manage income and expenses, invoice customers, generate reports, pay bills, and prepare taxes. The QuickBooks product line includes solutions for various needs, such as QuickBooks Desktop, QuickBooks Online, QuickBooks Time, and QuickBooks Payroll.
Feature Comparison Bill.com Features Accounts Payable & Receivable Credit and Expense Management Payment Options: ACH, International payments, Pay by Card, Network Payments Approval Workflows & Invoicing Integrations: Sync with Xero, QuickBooks, Oracle NetSuite, Microsoft Dynamics, Sage Intacct Mobile App QuickBooks Features Mobile App, Reports, and Insights Bookkeeping and Bill Management Cloud Accounting & Cash Flow Management Direct Deposit, Estimates, Inventory Tracker, Invoicing Employee Timesheets, Business Checking Account, E-commerce Integration Sales Tax Management When to Use Bill.com Bill.com is best for small to medium-sized businesses focused on managing A/P and A/R functions. While it’s not a full accounting system, it efficiently handles supplier and customer invoices. Once invoice data is entered, Bill.com sends the electronic invoice via email.
When to Use QuickBooks QuickBooks is ideal for creating invoices, tracking bills, and expenses. You can connect your bank and credit accounts for automatic tracking. It’s particularly beneficial for companies needing recurring invoicing and bill management.
Mobile Apps QuickBooks App: Allows receipt upload, attaches transactions, and tracks mileage using phone GPS. Bill.com App: Provides notifications, dashboard access, and detailed pending bill information. Security Bill.com: Uses two-factor authentication, auto-logout, and educates users on email compromise risks. QuickBooks: Utilizes SSL, RSA encryption, and other encryption technologies to protect customer data. Pros & Cons Bill.com Pros Supports multiple check signers Roles for invoice processing, payment scheduling, and approvals Various payment methods: PayPal, bank direct, auto-pay Smart A/P and A/R automation Activity logs for easy payment tracking Bill.com Cons Slow problem resolution Invoice view filtering may confuse some users QuickBooks Pros Basic package suitable for small businesses Scalable options as businesses grow Tracks vendor payments and integrates all financial data User-friendly interface and clean design QuickBooks Cons Mobile app lacks some accounting functions, like payroll Pricey, with expensive add-ons Limited account users per plan Pricing Bill.com Plans Essentials: $39 per user/month for A/P or A/R Team: $49 per user/month, with accounting integration Corporate: $79 per user/month, integrates with QuickBooks and Xero Enterprise: Custom pricing with premium support QuickBooks Plans Self-Employed: $7.50/month for one user (freelancers, contractors) Simple Start: $15/month for one user; one sales channel Essentials: $27.50/month for up to three users; three sales channels Plus: $42.50/month for up to five users; all sales channels Advanced: $100/month for 5+ users, analytics, data restoration FAQs Do you need Bill.com if you have QuickBooks? Yes, Bill.com complements QuickBooks for businesses needing detailed approval workflows. It securely saves bank account data for repeat payments, making transactions simpler.
What’s the difference between QuickBooks and Bill.com? Bill.com specializes in invoice processing and vendor payments, while QuickBooks offers a broader range of accounting features and an overview of financial health.
Does Bill.com work with QuickBooks? Yes, Bill.com integrates with QuickBooks Online and Desktop, removing the need for double data entry when processing payments.
What is QuickBooks Online used for? QuickBooks Online is a cloud-hosted SaaS tool for managing sales, cash flows, invoices, and estimates, while QuickBooks Desktop is locally installed.
Final Verdict: Which Accounting Software is Better? Your choice depends on your business needs:
QuickBooks Online is ideal for businesses needing comprehensive invoicing and full accounting features. Bill.com is a better fit for companies focused on managing A/P and A/R with automated workflows. Before committing, try each tool’s demo or free trial for a hands-on experience.
Looking for a comprehensive AP solution? Consider Payvy—an all-in-one expense management platform compatible with both Bill.com and QuickBooks. Try their 14-day free demo!