Bill.com vs. QuickBooks: 2023 Comparison

Accounting is essential to running a successful business.

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In fact, of all the extra tasks that business owners (especially those running small and medium-sized businesses) have on their plates, nothing seems as important as accounting. 

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This process of recording financial transactions can keep a business in good financial shape and help business owners make better decisions. Yet, poor accounting practices can damage a business or cause trouble with the Internal Revenue Service (IRS). 

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Luckily, accounting software solutions make it easier to outsource accounting work to technology. And two of the most well-known business software tools in the market today are Bill.com and QuickBooks.

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Below, we’ll address these two useful accounting tools, the features and benefits they offer, the pros and cons, and compare features to pricing to save you time and effort. Let’s begin.

Bill.com vs Quickbooks: Overview

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Bill.com

QuickBooks 

Highlighted Features

- Send invoices and track collections

- A/P and A/R functions

- Unlimited billable clients

- Multiple currencies

- Create approval workflows

- Budgeting Calendar management

- Data export and import

- Tax management

- Expense tracking

- Send invoices and track collections

- A/P and A/R functions

- Unlimited billable clients

- Multiple currencies

- For advanced only (create approval workflows)

- Payroll management

- Revenue recognition

- Spend management

- Tax management

- Bookeping services integration

- Cash management

Integrations

Integrates with most accounting system or ERP, including Dynamics 365 , Tallie, Hubdoc, Tax1099, Oracle NetSuite, and Sage Intacct

Integrates with over 750 business apps, including Amazon Business Purchases, PayPal, Square, Etsy, Shopify, and SOS Intentory

Deployment

Cloud, SaaS, Web-Based

Mobile – Android, iPhone, iPad

Cloud, SaaS, Web-Based

Desktop – Mac, Windows 

On-Premise – Windows, Linux

Pricing/Plans

Easy Start package starts at $10 (save 50% for first 3 months of use); $20 after first 3 months.

30-day risk-free trial available

Essentials package starts at $39.00 per month

Free 30-day trial and demo available

User-friendliness

Yes. It opens to an Overview page that displays a summary of what’s due, upcoming, and overdue

Yes, but there can be a learning curve for people not familiar with basic accounting principles

Typical Customers

Small businesses (1-50 employees)

Mid-sized business

Small businesses

Mid-sized businesses

Large enterprises

Freelancers

Customer service/support options

- Live support from 5am to 6pm PT, excluding holidays

- Phone support

- Email/help desk

- Knowledge base

- Training: In Person, Live  Online, Webinars, 

Documentation, Videos

- 24/7 Phone support

- Chat support

- Certified accounting professionals

- Online and Desktop Support

- Training: Webinars, Videos, Documentation

Reviews

Good

Good

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Bill.com vs. QuickBooks Online: In-Depth Comparison

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Bill.com is a tool that automates accounts receivable and accounts payable processes. It integrates with other accounting software to make bill payments and approvals easier and faster.

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It delivers most features you need to simplify each step of your bill pay process with paperless document management, automated approval workflows, seamless integration with QuickBooks software, and domestic and international payment options.

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On the other hand, QuickBooks is an accounting software that businesses use to monitor their financial health and manage income and expenses. Users can invoice customers, generate reports, pay bills, and prepare taxes.

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QuickBooks product line includes various solutions to support several business needs, including QuickBooks Desktop, QuickBooks Online, QuickBooks Time, and QuickBooks Payroll. QuickBooks is the most popular option for most new businesses.

Features

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Bill.com Features

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• Accounts Payable
• Accounts Receivable
• Credit and Expense Management 
• Payments (ACH, International payments, Pay By Card, and Network Payments)
• Approvals
• Invoicing
• Integrations and Sync (Xero, QuickBooks, Oracle NetSuite, Microsoft Dynamics, Sage Intacct)
• Mobile App

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QuickBooks Features

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• Mobile app
• Reports and insights
• Bookkeeping
• Bill management
• Cloud accounting
• Cash flow management
• Direct deposit
• Estimates
• Inventory tracker
• Invoicing
• Employee timesheets
• Business checking account
• E-commerce
• Sales tax
• QuickBooks Integrations

When to Use Bill.com

Bill.com is best for small to medium-sized businesses that manage their accounts payables and accounts receivables. The AR functions automate invoicing functions.

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Although it’s not a substitute for a full accounting system, it can process supplier and customer invoices. Once you’ve entered the invoice data, the software automatically sends the electronic invoice to the recipient via email.

When to Use QuickBooks 

QuickBooks makes it easy to create invoices from an earlier estimate or from scratch. Makers of this software recognize that invoicing is crucial for many businesses. As such, the developers made it easy to set up invoices for recurring payments.

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Aside from invoices, you can use QuickBooks for bills and expense tracking. You can even connect your bank and credit accounts to the software so it tracks your expenses and bills automatically.

Mobile App

Both Bill.com and QuickBooks apps are free if you are a subscriber. With the QuickBooks app, you can take a picture of a receipt, upload it to QuickBooks, or attach it to a corresponding banking transaction.

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QuickBooks mobile app is designed to use the GPS in your phone for tracking mileage. Many employees and self-employed individuals use their vehicles for business purposes. 

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The app senses each time you’re in a moving vehicle. It allows you to review your trips and classify them as personal or business. Then, mark those that are billable to customers. Billable mileage expenses can automatically be added to the next invoice you create.

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In contrast, the Bill.com mobile application is great for approving and paying bills. It sends notifications and easy dashboard access. In the app’s dashboard, you can see detailed information on your pending bills.

Security

Bill.com is generally a safe and reliable payment solution. This means you can trust your funds with it. The tool uses a two-factor authentication system to ensure maximum security.

After a period of inactivity, it logs-out users automatically from its tool. It also actively educates users on email compromise schemes and their risks. These security measures are used to prevent unauthorized access to an account.

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Meanwhile, QuickBooks uses encryption and authentication technologies, such as digital certificates, Secure Sockets Layer (SSL), and RSA encryption, to protect the privacy and security of their customer’s financial information.

Pros & Cons

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Bill.com Pros

• Multiple signers on cheques
• Supports creation of roles, such as invoice processing, payment schedule, and bill approval
• Gives customers a choice of ways to pay: PayPal, direct from the bank, and auto-pay. As you receive online payments and checks, Bill.com makes the deposits for you and updates your accounting program
• Easy to set permissions
• Smart AP and AR automation. You can track sales, taxes, and customer payments easily
• Payment-related activities are logged for easy reference

Bill.com Cons

• Slow problem resolution
• Filtering of invoice views seems a little misunderstood by some users

QuickBook Pros

• Basic package fits for small business needs
• You can upgrade QuickBooks account as your business grows
• You can pay bills by submitting electronic payments or printing checks
• Helps keep track of vendor payments
• Allows you to manage all of your business financial data in a single platform
• User-friendly software
• It has more features and functions than Bill.com
• Ensures timely payments
• Managers can view and approve payments online
• Clean interface

QuickBook Cons

• Mobile application lack some accounting functions, like payroll
• Pricy
• Add-ons and maintenance can be expensive
• Limited account users with each plan

Pricing

Bill.com charges monthly per user. The four plans available are

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1. Essentials: $39 per user/ month for Accounts Payables or Receivables

2. Team: $49 per user/month with accounting software integration

3. Corporate: $79 per user/ month; Integrates with QuickBooks Online, QB Pro/Primer, and Xero

4. Enterprise: Custom pricing; with Premium support.

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QuickBooks allows a certain number of users for each subscription level. It offers five monthly subscription plans as follows:

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1. Self-Employed: $7.50 per month for one user; best for freelancers and independent contractors

2. Simple Start: $15 per month for one user; can connect to 1 sales channel

3. Essentials: $27.50 per month for up to three users; can connect to 3 sales channels

4. Plus: $42.50 per month for up to five users; connect all sales channels

5. Advanced: $100 per month for more than five users, with business analytics and data restoration features.

FAQs About Bill.com and QuickBooks

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Do you need Bill.com if you have QuickBooks?

Yes, you may still need Bill.com if you already use QuickBooks. While QB itself is a full accounting system, Bill.com is a great integration to the software for small businesses that prefers simple yet detailed approval workflows. 

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Another reason to use Bill.com is it enables you to save your client’s bank account data securely and collect payments repeatedly without an action required on your customer. 

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Bill.com also makes a good QuickBooks integration if your customers or vendors are also enrolled in Bill.com. That way, sending and receiving payments will be easier, faster, and more convenient.

What is the difference between QuickBooks and Bill com?

Bill.com focuses on sending customer invoices and processing vendor bills. It serves accounting firms and professionals through the Accountant Partner Program.

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On the other hand, QuickBooks also process vendor payments and bills but has a wide range of features. In QuickBooks’ dashboard, you can see movements in your bank accounts and a glance at profit and loss data.

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With Bill.com, you can gather invoice data ahead of time and process payments automatically or manually without any participation from your customer. With QuickBooks Payments, you still need to send an invoice to your customer. Your customer must enter their banking information and eventually approve the payment. Bill.com helps improve cash flow.

Does Bill com work with QuickBooks?

Yes, Bill.com integrates well with QuickBooks Online and QuickBooks Desktop. This allows you to remove the double entry when you receive payments or pay bills through Bill.com.

What is QuickBooks Online used for?

QuickBooks Online is a Software as a Service (SaaS) tool that is hosted online. At the same time, QB Desktop is locally installed with an annual subscription pricing model.

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QB Online is designed to reduce users' time managing their business finances by helping them with tasks such as tracking sales and cash flows and creating invoices and estimates.

Final Verdict: Which Accounting Software is Better?

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It really depends on your business needs. If you’re looking for a tool that works for invoicing only, we suggest you go for QuickBooks Online. It has a better invoicing feature than Bill.com. 

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QuickBooks Online is also an excellent choice for businesses that need a complete accounting system.

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However, if you’re looking for an accounting tool with good Accounts Payable and Accounts Receivable features, go for Bill.com. It streamlines the whole AP process by using the cloud for easy access. It is user-friendly and makes it easy to manage payments and billing.

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One interesting feature of Bill.com is the complete audit trail, which helps determine who submitted particular payments and who paid which bills in your organization.

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Before purchasing any accounting software, try their demo or free trial to get a better view of its function.

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Looking for an accounting software that manages a wide range of tasks but is easy to use? 

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Try Payvy’s free 14-day demo. Payvy is an all-in-one expense management platform that is an excellent alternative to and works with both Bill.com and QuickBooks.

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